Frequently Asked Questions

What are the fees for registration?

Registration fees vary depending on your status and the time of registration, so please refer to the registration information page.

What is included in my registration fee?

The registration fee for the Conference includes:

Access to all scientific sessions
Access to the exhibition area
Refreshments served during coffee breaks and lunches (29 Feb – 2 Mar 2024)
Welcome reception (29 Feb 2024)
Certificate of attendance (after the Conference)
Free public transport in Monaco
Reduced airport shuttle fee

More information here.

What should I do if I registered but didn’t receive a confirmation email?

Please check your junk/spam folder. If you still cannot locate it, please send an email to iocworldconference@aimgroup.eu and enquire about your registration status.

Should the registration not have been successfully submitted, you will be prompted to go through the registration process once again.

Will I get an invoice?

The invoice will be automatically issued after the successful submission of your registration. If you cannot locate it, please check your junk/spam folder. If it is not there, contact iocworldconference@aimgroup.eu.

If you have already paid your registration, you will receive an email confirming your registration and receipt of payment. If you have not completed the payment, you will receive the email with information regarding the pending payment. Please be aware that the registration will be considered confirmed only after full payment of the outstanding amount is received.

If you have requested a visa invitation letter, please note that this will be issued only after receipt of full payment of the registration costs.

Will I receive a certificate of attendance?

Yes, you will receive a certificate of attendance by email after the Conference.

The application for EACCME® accreditation has been submitted. Once approved, the number of European CME credits that can be obtained will be published on the website.

How can I change/update my existing registration?

If you need to make any changes or updates to an existing registration, please send a detailed email, including your reference number, to IOCWorldConference@aimgroup.eu. The Organising Secretariat will be happy to assist you.

Please refrain from going through the registration process again to avoid creating a double registration.

How do I cancel my registration?

Please note that you must inform the Organising Secretariat in writing by sending an email to IOCWorldConference@aimgroup.eu.

Depending on the moment of cancellation, cancellation fees may apply – please refer to the extract from the Registration Terms & Conditions below:

The IOC applies the following refund policy:

Cancellation notification received before 1 December 2023: an administrative charge of 25 per cent of the registration fees (Conference and social programme) applies. Any refunds will be processed after the Conference.
Cancellation notification received between 1 December 2023 and 15 January 2024: an administrative charge of 50 per cent of the registration fees (Conference and social programme) applies. Any refunds will be processed after the Conference.
Cancellation notification received after 15 January 2024 or no-show without prior cancellation: the participant is liable for 100 per cent of the registration fees (Conference and social programme). No refunds will be provided.

If you are not able to attend the Conference and would like to transfer your registration to another person, please contact the Organising Secretariat at IOCWorldConference@aimgroup.eu. Transfers are subject to approval by the IOC, and administrative fees may apply.

How can I add a hotel reservation?

If you would like to add a hotel booking to your existing registration, please send a detailed email to IOCWorldConference@aimgroup.eu, including your reference number, check-in and check-out dates, room type and preferred hotel.

How do I cancel my hotel reservation?

Please note that different conditions apply for your hotel booking. You must notify the Organising Secretariat in writing by email to IOCWorldConference@aimgroup.eu.

Cancellation Policy:

Cancellation notification received by 26 October 2023: an administrative charge of EUR 50 will be applied. Any refunds will be processed after the Conference.
Cancellation notification received after 26 October 2023 or no-show without prior cancellation: the participant will be liable for 100 per cent of the room cost. No refunds will be provided.

How do I get my visa for Monaco?

Since Monaco does not have its own visa system, visa applications and processing are delegated to France. Anyone needing a visa for Monaco should apply at the competent French embassy or consulate in their country of residence.

For more information about visa requirements, please refer to the following links:

You can use the virtual visa assistant to check if you need a visa for Monaco.

If you require a visa invitation letter from the Organising Secretariat, please complete the relevant section during the registration process. Kindly note that invitation letters will be issued only after receipt of full payment.

What if my visa application is refused?

It is your sole responsibility to take care of any visa requirements. If you require an entry visa, you must allow sufficient time for the visa application procedure. Without this constituting any obligation, we can assist you in the immigration process. To receive a supporting document for your visa application, you must first register and, if applicable, pay any registration fees in full.

We recommend starting the procedure as soon as possible. In the event of refusal, the regular cancellation policy applies.

How do I get to the venue (Grimaldi Forum)?

Please refer to the venue section for a detailed description of the venue and how to reach it.

We encourage all participants to make climate-conscious travel decisions whenever possible – you can check the CO₂ footprint of your trip to Monaco here.

What is the Conference agenda?

Please refer to the programme section for the detailed programme of the Conference.

How can I register for a workshop?

All workshops have seating limitations – participants will be able to register online for their preferred workshop as of the first week of February.

Will workshops have seating limitations?

Yes, all workshops will have seating limitations.

I have submitted an abstract but not received any confirmation, so what should I do?

Please contact our programme team at iocmedprogramme@aimgroup.eu.

What is a Full Oral Presentation Session?

A Full Oral Presentation Session is a dedicated, abstract-driven segment of our Conference where presenters are given the opportunity to share their research findings. Each presenter is allocated an eight-minute slot for their presentation, followed by a two-minute Question and Answer (Q&A) session. This format allows for a concise yet thorough exploration of the topic in question.

What is a Brief Oral Presentation Session?

A Brief Oral Presentation Session is a new abstract-driven format. Eight presenters will get to showcase their research in five-minute presentations, followed by a two-minute Question and Answer (Q&A) session. Each Brief Oral Presentation Session will be 60 minutes long.

How should I structure my presentation?

We recommend that your presentation follows the structure of your abstract. This includes providing background information, stating your objective, detailing your design and setting, discussing patients and interventions (if applicable), outlining outcome measurements, presenting results and drawing conclusions.

How many slides should I prepare?

As a rule of thumb, we suggest preparing one slide per minute of your presentation time. This means you should ideally have eight slides for an eight-minute presentation for a Full Oral and five slides for a Brief Oral presentation.

Who moderates the abstract sessions?

Each Full Oral and Brief Oral Presentation Session is moderated by two chairs, who ensure that the session runs smoothly and that time limits are strictly adhered to.

What happens if I exceed my time limit?

We kindly ask all presenters to respect their allotted time limits in order to maintain the schedule and allow equal opportunity for all presenters. The chairs moderating the sessions will ensure that presentations do not exceed their allocated times.

What are Moderated E-Poster Sessions?

The Moderated E-Poster Sessions will take place during lunch breaks between 29 February and 2 March 2023.

Each moderated E-Poster will be allocated to one of the six stations in the Conference Agora, which will be divided up thematically.

Each station will be managed by a moderator, who will steer the discussion and enforce the time limits.

Each presenter will have exactly three minutes to present their research, followed by a two-minute Q&A session.

How do I submit my E-Poster for a Moderated E-Poster session?

Presenters are required to submit their E-Posters before the Conference using our E-Poster PowerPoint template (one slide). This ensures uniformity in presentation style and allows us to prepare for any technical requirements in advance.

What is an E-Poster?

An E-Poster is a digital version of the traditional boards used at conferences and other academic or professional events. They offer a visual representation of research or study findings, typically incorporating both text and graphics.

How do I submit my E-Poster?

Presenters will be asked to submit their E-Posters before the Conference using our designated PowerPoint template.

Can I add a voiceover to my E-Poster?

Yes, you can! We encourage presenters to add a two-minute voiceover to their E-Posters. This feature is available via our mobile app, and allows you to provide additional context or explanation for your work.

How can attendees view my E-Poster?

E-Posters will be accessible via interactive screens at the Conference venue. Attendees can also view them using our Conference mobile app, which will allow them to engage with your work at their convenience.

Do I need to register for the Conference if my abstract has been accepted as an E-Poster?

Yes, all presenting E-Poster authors must be registered for the Conference. This will ensure that your E-Poster is displayed in our digital gallery and your abstract is printed in the BJSM Conference supplement.

What happens if I do not register for the Conference?

If you do not register for the Conference, your E-Poster will not be displayed in our digital gallery, and your abstract will not be printed in the BJSM Conference supplement.

Can I update my E-Poster after submission?

To ensure a smooth process, we ask that all E-Posters be finalised before submission. However, if significant changes or updates are necessary, please contact our team for assistance at iocmedprogramme@aimgroup.eu.

Can I change the presenting author of my abstract?

Yes, each abstract presenter can be changed once. To do so, please send an email to iocmedprogramme@aimgroup.eu.