Paris 2024 gears up to host the Observers Programme

The preparations for the Paris 2024 Observers Programme, as well as the corresponding programme for the Paralympics (FOAL), are in full swing.

Pulse, the headquarters of Paris 2024, has been confirmed as the site of the Observers Headquarters (OHQ). The OHQ is at the heart of the transfer of knowledge, providing the space and ambiance for the briefings, other meetings related to the programme and the central point of departure and return from the activities at Games time. Paris 2024 aims to create a place where the observers feel comfortable and that stimulates the creation of invaluable connections and memories.

Recently, a first official communication was sent to all future OCOGs to confirm the key dates and processes of the Observers Programme (i.e. accommodation and accreditation) – marking the beginning of discussions and collaboration between the IOC, Paris 2024 and the future OCOGs in this regard.

In June, a series of workshops will be held in the French capital involving the IOC and all the Paris 2024 Functional Areas. These workshops will serve to introduce the Observers Programme to the future presenters from each FA and review the first version of the activity plans. The feedback from the Paris 2024 FAs will help the IOC build the detailed schedule that will be shared with future OCOGs in the third quarter of 2023.

Improved process for OPC drops

The OCOG-produced content (OPC) process is being revamped. The Paris 2024 IKL team has worked closely with the IOC to leverage the functionalities offered by Smartsheet and Power BI to enhance the efficiency of the process for every stakeholder involved in dealing with OPC. The new process will allow for:

• a clearer and more efficient display for the FAs to understand which items need to be dropped;
• a dedicated dashboard to follow up on the progress of a specific drop for the Paris 2024 IKL team; and
• a dedicated dashboard for the IOC to follow up on the general progress of the project.

Venue Population Model

The Venue Population Model (or Games Demand Model) is one of the key planning exercises for an OCOG. It supports the resources planning by providing the expected number of stakeholders at each venue for each day.

The Paris 2024 IKL team, working in close collaboration with Venue team colleagues, has launched a project to streamline and clarify the governance of the Venue Population Model, and will be supported by the IOC’s Fabio De Alcantara Machado in delivering the most efficient output.

New team member

In April, the Paris 2024 IKL team welcomed back Amandine Hervy, who will play a key role in the management of the Paris 2024 “Single Source of Truth” strategy and will ensure the success of the data capture programme.