Coming up

Here is a short preview of some exciting developments in the IOC’s DTI / IKL space:

IKL team to look after records management

The IOC-wide records management, which involves overseeing the creation, receipt, maintenance, use and disposal of records, will be taken over by the IOC’s IKL team as of September. Led by Johanna Helmlinger, the new portfolio will sit under the IKL activity stream of Information Management. The goal of records management is to help an organisation keep the necessary documentation accessible for both business operations and compliance audits; and also identify any information of patrimonial value to be transmitted to the historical archives later in the information lifecycle. It is planned to introduce some new functions, like the tagging of key documents, in order to optimise the system for the IOC administration.

New governance model for information management

The IOC’s Technology and Information Department (DTI) has started to work on a new governance model for information management, aimed at improving business processes and increasing efficiency across the organisation and all functions.

The plan is to integrate the CORE information system, which comprises IOC stakeholder contact data and is managed by the IKL team, the enterprise resource planning system (SAP) and Office 365 for the day-to-day operations into one set of enterprise services to be governed by senior management.

This new set-up will provide many advantages: it will improve the one master source of data (“one source of truth”), ensure clarity on where this master data is stored, avoid duplications, prevent working in silos and ensure a proper change management process.

A first test project is due to kick off after the Olympic Games Tokyo 2020.