Tokyo 2020 will endeavour to prevent infections of both spectators, torchbearers, management staff, other people involved in the Torch Relay and local residents, and will implement the following new models to realise a safe and secure Tokyo 2020 Olympic torch relay. We will implement measures against coronavirus infections.
COVID-19 countermeasures during the Tokyo 2020 Olympic Torch Relay
To help protect local residents, spectators, torchbearers, staff and all others involved in the Olympic Torch Relay, The Tokyo Organising Committee of the Olympic and Paralympic Games (Tokyo 2020) will implement the following COVID-19 countermeasures based on the “Guidelines Covering COVID-19 Countermeasures”. The countermeasures will be implemented in order to realise a safe and secure Tokyo 2020 Olympic Torch Relay.
- Avoid the “3Cs” (Closed spaces; Crowded places; Close contact)
In order to avoid a crowd, we will secure and maintain an appropriate distance between the spectators along the route of the Torch Relay and will ask everyone to cooperate. Closed spaces will be regularly ventilated.
- Prevent droplet transmission and contact infection
Every person involved in the Torch Relay is required to wear a face mask and must refrain from talking loudly. We will also ask spectators to wear a face mask at all times and give a round of applause to the torchbearers to express their support.
- Thorough sterilisation and disinfection
We will prepare the necessary environment for frequent hand-washing and disinfection of hands and fingers. Places many people may touch, such as the vehicle transporting the torchbearers and the celebration sites, will be regularly cleaned and sterilised.
- Restrict spectator participation; encourage watching the live-streamed transmission
If spectators wish to come to watch the Torch Relay in person, we ask that they attend the Torch Relay that takes place in their local community. Please refrain from participating in a Torch Relay held in other prefectures. There will be a live stream of the Torch Relay. Everyone can enjoy the Torch Relay live from their own home. (The live stream may not show all of the torchbearers)
- Thoroughly manage and monitor health conditions
We will make sure to manage and monitor the health condition of everyone involved in the Torch Relay.
- Swift response toward anyone who feels unwell or tests positive for COVID-19
We will prepare a response plan in case someone feels unwell or tests positive for COVID-19. We will decide on the most appropriate action based on the local situation.
- Thorough communication
We will provide information for spectators on this page as well as through other means of communication to make everyone aware of the precautions during the Torch Relay.
For more details of specific countermeasures that will be implemented for those viewing at Torch Relay route roadsides and ceremonies, including Celebrations, Departure Celebrations and Mini Celebrations, please refer to the guidelines below.
- Roadside spectators will be advised in advance, via websites, social media, public relations materials and public information boards, to observe infection countermeasures such as avoiding crowding along the roadside, not watching the relay from the roadside if they feel unwell, wearing masks, and not shouting or cheering, etc. OTR operation staff will actively remind them of these measures as much as possible on the day.
- Admission of Ceremony visitors to be controlled, in principle by requiring advance booking so that numbers can be monitored.
- Ceremonies are events which celebrate the arrival of the Olympic Flame at the final arrival point on each day of the Olympic Torch Relay. Departure Celebrations and Mini Celebrations are ceremonies that will be hosted in each relay segment.
For more details of specific countermeasures that will be implemented for those viewing at Torch Relay route roadsides and ceremonies, including Celebrations, Departure Celebrations and Mini Celebrations, please refer to the guidelines.
Torchbearers will be asked for their cooperation with regard to the following
1. Health management and monitoring of movement
- During the two weeks prior to the day of the respective Torch Relay segment, torchbearers will be asked to refrain from activities that may involve a risk of COVID-19 infection, such as eating out or going to crowded places.
- During the same two-weeks period, torchbearers will be asked to fill in a daily health checklist; this will be available on the Tokyo 2020 website in early March.
* If you have registered an escort, please also fill in the daily health checklist for the escort as well.
- If they feel unwell or suspect that they are infected, they must report this and consult with a public health centre or clinic as soon as possible.
- They should contact the Tokyo 2020 Organising Committee as soon as possible if they decide to undergo PCR testing following consultation with a public health centre or clinic. If the PCR test result is positive, they must report this to the Tokyo 2020 Organising Committee as soon as possible and withdraw their participation. In the case of a negative result, Tokyo 2020 will make a decision based on the state of recovery of their health condition.
- Torchbearers entering Japan from overseas will be required to follow the immigration policies of the Government of Japan at their time of entry.
For torchbearers who live in a prefecture, city, ward, town or village where a state of emergency or similar policy is in place at the time of running and plan to run outside of their area of residence, Tokyo 2020 recommends a PCR test or antigen test be taken within 72 hours prior to running.
If you meet the above conditions and take one of the tests, the Organising Committee will bear the cost of the test (up to 21,450 yen including tax), so please fill out the "Invoice and Transfer Details Form" in the link below, and send it to the Organising Committee with the receipt and test result (photocopies are acceptable. If no documents of the test results are available, you do not have to send them.) Please send the form to the Organising Committee by July 30, 2021, attaching the receipt and the test result.
Mailing address：〒104-6020 Harumi Toriton Square Tower X, 20th Floor, 1-8-10 Harumi, Chuo-ku, Tokyo
If you have taken the test, please present the test result at the reception desk on the day of the run and report that the result is negative (if you do not have the test result on hand, you can just tell them).
If the test result is positive, please report to the public health center or clinic immediately and report the test result to the Organising committee as soon as possible. Considering such situation, we suspend your participation.
Please do acknowledge that these guidelines also apply to a torchbearer’s escort. (We would bear the cost of testing fee of such escort as long as a torchbearer themselves take a testing).
*Please refer to the following link for information on testing centers that offer self-funded testing nationwide(in Japanese).
2. On the day
- If torchbearers feel unwell or suspect that they are infected, they must report this to the Organising Committee immediately and refrain from participating.
- They will have their temperature taken and will be asked to disinfect their hands in the reception area. If they have a fever of 37.5 degrees or higher, and their temperature does not fall after they have rested in the shade for a certain period of time, they will be asked to refrain from running.
All torchbearers will be required to submit a completed daily health check list. If the information provided is incomplete or inaccurate, they will not be permitted to run.
* If you have registered an escort, please also present the daily checklist.
As a rule, all torchbearers will be required to wear masks when not running. They will be allowed to run without masks if they keep an appropriate distance from others.
- If a torchbearer becomes infected with COVID-19 within two weeks of participating in a Torch Relay segment, they will be asked to consult a medical institution and notify the Tokyo 2020 Organising Committee immediately.
If a torchbearer becomes infected with COVID-19 within two weeks of participating in a Torch Relay segment, they will be asked to contact the Torchbearer desk.
Procedures for Operations staff
- Operations staff engaged on long-term assignments will undergo testing on a regular basis.
- They will be asked to create a daily health checklist and action reports during the two weeks prior to their first working.
- They will be asked to record their temperature every morning during the two weeks prior to their first working day; if they feel unwell or suspect that they are infected, they will be instructed to report this to their supervisor. In such cases, the person in charge of the operation will instruct the staff member in question to voluntarily quarantine himself/herself away from their workplace.
- Staff will be asked to refrain from eating at the same table; where this is unavoidable, they will be asked to avoid sitting face-to-face and to not engage in any conversation.
- They will be expected to always wear a mask and thoroughly disinfect their hands.
- Vehicles used to transport staff will be ventilated frequently, and staff will be asked to refrain from unnecessary conversation while on board.
- As a general rule, staff staying in hotels will be asked to use single rooms, but if they are sharing a room, they will additionally be asked to wear masks when in the room.
- During the two weeks prior to the start of their working assignment, staff will be requested not to go to crowded areas, including restaurants and entertainment facilities, in order to avoid the “3Cs” (closed spaces, crowded places, close-contact settings). This will apply even outside of their working hours, such as on days off and after work.
Format of the Olympic Torch Relay in individual prefectures
- Details of the format of the Olympic Torch Relay in individual prefectures may change in line with their prevailing COVID-19 infection status.
- Specifically, following consultation between individual prefectural task forces and Olympic Torch Relay partners, measures may be taken such as suspension of the Torch Relay on public roads and/or the hosting of only a Torch lighting ceremony with no spectators (other than those directly participating in or supporting the event) at celebration venues.
- Multiple prefectures that are planning to vary the format of the Olympic Torch Relay and which have consecutive Relay running dates will be grouped together, with details announced and updated when they are confirmed.
- Where it is necessary to adjust the format of the relay, Tokyo 2020 will request the appropriate prefectural task force(s) to ensure that details are well publicised in advance.