IOC Session in Lima, Peru – Updated Information for the media
1) General Information AND UPDATED SCHEDULE OF EVENTS
The IOC Session will be held from 13 to 16 September in Lima, Peru. It will be preceded by a meeting of the IOC Executive Board (EB) on 11 and 12 September.
The meetings of the Executive Board will take place at the Westin Hotel in Lima. The IOC Session, the presentations of the Candidate Cities, the vote to confirm the host cities for the 2024 and 2028 Olympic Games and the signature of the Host City Contracts will all take place at the Lima Convention Centre (LCC).
Click here for the updated Schedule of Events.
2) MEDIA BRINGING EQUIPMENT INTO PERU
The Government of Peru has issued new and updated instructions for all media bringing equipment into the country for use at the IOC Session. This includes technical equipment and cameras.
All media bringing equipment with them into Peru with their luggage should complete the process below, even if they are exempt from having to obtain a Media/Journalist Visa.
Please download and complete the Temporary Entrance of Professional Equipment Form from this link: http://www.rree.gob.pe/SitePages/prensa.aspx#servicios.
Please be advised that some equipment can be authorised to enter the country without a customs declaration. This information can be found in the following link:
http://www.sunat.gob.pe/orientacionaduanera/viajeros/formatos/DDJJ-Ingles.pdf.
Equipment like fly-away communications systems and drones are not to be included in this form. The arrangement for the entrance of this kind of equipment must be made with the Ministry of Transport and Communications of Peru.
If further details are required, please contact Alejandra Zevallos at the Press Office of the Ministry of Foreign Affairs of Peru: mzevallosd@rree.gob.pe or localmediamanager@orionskyglobal.com.
3) MEDIA ACCREDITATION PICK-UP
All media should proceed to the Novotel Hotel in Lima to collect their accreditation. Please note that it will not be possible to collect or change media accreditation at either the airport, LCC or the Westin Hotel.
The Media Transport bus system will include a stop at the Novotel for the morning services. Media will then be able to take the next Media Shuttle or take their own taxi to the Westin or the LCC after they have collected their accreditation.
The address of the Media Accreditation Office at the Novotel is – Novotel Hotel Lima, Avenida Victor Andres Belaunde 198, San Isidro 15073.
Media accreditation will be distributed only upon presentation of a valid passport or ID and press cards/proof of media affiliation. The Media Accreditation Office at the Novotel will be open daily from 9 to 16 September.
Media Accreditation Office Opening Hours:
Saturday 9 September
8 a.m. – 7 p.m.
Sunday 10 September
8 a.m. – 7 p.m.
Monday 11 September
8 a.m. – 7 p.m.
Tuesday 12 September
8 a.m. – 8 p.m.
Wednesday 13 September
6 a.m. – 6 p.m.
Thursday 14 September
8 a.m. – 5 p.m.
Friday 15 September
8 a.m. – 5 p.m.
Saturday 16 September
8 a.m. – 8 p.m.
4) MEDIA FACILITIES AT THE LIMA CONVENTION CENTRE
LCC Main Media Centre (MMC)
The Main Media Centre consists of the Media Press Centre (MPC) and the International Broadcast Centre (IBC), which are both located in the Lima Convention Centre (LCC). The IBC is located on Level 1 next to the media entrance. The MPC is located on Level 4 next to the Media Conference Room and media catering.
The opening hours of the MMC at the Lima Convention Centre have been revised to the following:
LCC MEDIA CENTRE (MMC) OPERATING HOURS:
Saturday 9 September
10 a.m. – 5 p.m.
Sunday 10 September
10 a.m. – 8 p.m.
Monday 11 September
10 a.m. – 8 p.m.
Tuesday 12 September
8 a.m. – 10 p.m.
Wednesday 13 September
6 a.m. – 11pm.
Thursday 14 September
8 a.m. – 9 p.m.
Friday 15 September
8 a.m. – 9 p.m.
Saturday 16 September
8 a.m. – 4 p.m.
There will be a sscurity Sweep at the LCC on the evening of the 10 September. This will begin at 8 p.m. There will be no access to the LCC during the security sweep. Further information on this will be available on-site.
5) MEDIA FACILITIES AT THE WESTIN HOTEL FOR THE EXECUTIVE BOARD MEETINGS
Media Work Room
The Executive Board will meet at the Westin Hotel in central Lima on 11 and 12 September. Accredited media representatives will be able to access the hotel throughout the event. There will be a media work room on Level 3 of the Westin Hotel, which will be open to media representatives for the duration of the Executive Board meetings on 11 and 12 September.
WESTIN HOTEL MEDIA WORK ROOM OPERATING HOURS:
- Monday 11 September: 8 a.m. – 8 p.m.
- Tuesday 12 September: 8 a.m. – 6 p.m.
Executive Board Photocall
There will be a photocall before the start of proceedings of the Executive Board meeting on 11 and 12 September at 8.45 a.m. each morning. Photographers and ENG camera operators who wish to attend the photocall should register their interest at the Media Welcome Desk on Level 4 of the Lima Convention Centre or at the Westin Media Work Room by 6 p.m. the night before. There will be no interview opportunities at the photocall.
6) IOC MEDIA BRIEFINGS AND PRESS CONFERENCES
The list of IOC Media Briefings and Press Conferences can be found in Section 1 in the updated Schedule of Events. All IOC Press Conferences will be live streamed on the IOC Media YouTube Channel and Periscope.
7) MEDIA TRANSPORT
There will be a dedicated media shuttle service from the two clusters where the recommended media hotels are located, San Borja and Miraflores, to the Lima Convention Centre and to the Westin Hotel on Executive Board meeting days. The provisional timetable and pick-up points are detailed below. Updated information will be available daily at the Media Welcome Desk on Level 4 of the Lima Convention Centre. Please note that the timetable is subject to change.
Click here for the media shuttle bus routes and timetable.
8) SPECTRUM SERVICES PROCEDURE
Please note that anyone wishing to use a wireless camera at the IOC Session in Lima must obtain a Peruvian Radio Frequency License. Media representatives should follow the process below and submit their requests no later than 5 September;
- All requests from the media should be sent to: juegosolimpicos_dgat@mtc.gob.pe copying j.m.dundas@btinternet.com
- All requests will be answered by the Peruvian Ministry within 72 hours depending on the type of equipment for which the licenses have been requested
- The subject of the email should be: Asignación Temporal de Espectro Radioeléctrico Sesión Comité Olímpico Internacional
- The email should contain a cover letter in pdf format with the following text and the information included in the table detailing the equipment;
xxxxxx, ## de Setiembre de 2017
Señor
Luis Fernando Castellanos Sánchez
Director General de Autorizaciones en Telecomunicaciones
MTC
Presente.-
Ref: Sesión del Comité Olímpico Internacional, Lima-Perú
Estimado señor Castellanos,
Mediante la presente solicito ante usted la asignación temporal de espectro radioeléctrico para los equipos que nuestra representada utilizará para cubrir el evento de la Sesión del Comité Olímpico Internacional a celebrarse en Lima del 10 al 17 de setiembre próximo.
Adjunto sírvase encontrar un cuadro detallando la lista de equipos y sus características.
Por favor para cualquier consulta no dude en contactarse conmigo a fin de esclarecerla.
Sin otro particular al que hacer referencia, me despido.
Atentamente,
Name
Title
Company Name
Phone Number (including international dialling code)
Email
CANTIDAD
MARCA
MODELO
FRECUENCIAS
BANDA ANCHA DE CHANEL
TIPO DE EQUIPP ESPEIFICAR SI SON PORTATILES
TIEMPO A OPERAR Y SIS SOLAMENTE EN LIMA
QUANTITY
BRAND
MODEL
FREQUENCY
CHANNEL BANDWITH
TYPE OF EQUIPMENT IF THEY ARE PORTABLE
TIME OF OPERATION IN LIMA
9) PROM PERU CONTENT AVAILABLE TO DOWNLOAD FOR MEDIA USE
Prom Peru, The Peruvian Government Tourism Agency, has made available content in video and photo format with international clearance which is free for media to use. Media should click on the following link and login using the details below to access this content:
http://andendecontenidos.promperu.gob.pe:8080
Username: elvisaliados1
Password: gwkd4rj+
10) IOC KEY CONTACTS
IOC Media Relations:
Contacts: Emmanuelle Moreau, Rachel Rominger, Michael Noyelle
Phone: +41 21 621 6000
Email: pressoffice@olympic.org
IOC Media Operations:
Contact: Anthony Edgar, Colin Banks
Phone: +41 79 6151327 (Anthony Edgar) +44 7792 115571 (Colin Banks)
Email: anthony.edgar@olympic.org or cb@colinbanksmedia.com
Olympic Broadcasting Services:
Contact: Matt Mason/Nuno Barradas
Phone: +34 91 839 7500
Email: iocsession@obs.tv
Local Team in Lima:
Contact: Massimo Tesio/Augusto Alvarez (Local Media Managers)
Phone: +51 942 816 677 (Massimo) / +51 999 049 041 (Augusto)
Email: localmediamanager@orionskyglobal.com
The International Olympic Committee is a not-for-profit independent international organisation made up of volunteers, which is committed to building a better world through sport. It redistributes more than 90 per cent of its income to the wider sporting movement, which means that every day the equivalent of 3.25 million US dollars goes to help athletes and sports organisations at all levels around the world.
For more information, please contact the IOC Media Relations Team:
Tel: +41 21 621 6000, email: pressoffice@olympic.org, or visit our web site at www.olympic.org.
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